Analysis of office costs
For the past few years, interest in solutions allowing for monitoring office costs among companies has been growing systematically. Companies searching budget effectiveness are demanding from IT service providers tools enabling more and more control over expenses consumed by such obvious and necessary activities like copying or printing.
And there is something to save on! Research results of the company Gartner Group show that full expenses connected with the production and processing of documents can constitute even 15% of general costs of a company's activity. That is why IT systems offering central monitoring of costs generated by office equipment – Document Accounting Solution (DCA), are more and more popular.
One of the most known DCA solutions are products by the company Equitrac Corporation, which has been working on the intensive development of such systems for over 26 years. We have the pleasure of being the main partner of Equitrac Corporation in Poland.
Most important functions and features of the system Equitrac Office 4
The system Equitrac Office operates on the MS Windows Server 2000/2003 platform, however, it can monitor networks operating in various environments, for example print servers operating on MS Windows, Novell Netware, Unix or Linux.
Equitrac system stores its configuration and gathers data in a centralised database, MSDE, MS SQL or Oracle.
The most convenient option of monitoring network printers is the installation of components of the Equitrac system on print servers. No interference on users’ stations is required, which greatly simplifies the administration of the solution. Users printing are identified in the Equitrac system by the network login. Their accounts and membership to departments of the company can be updated in a number of ways, the most popular being synchronisation with catalogue services Active Directory.
Depending on the chosen configuration variant, monitoring of print can be entirely invisible to employees, but can also be based on limiting the possibility of printing once the financial resources assigned in the system are used up. The budget can be assigned on the level of employees or whole organisational units.
More information on Equitrac Office 4 »
Equitrac Office 4 – advantages of the system
- Possibility of switching on/off monitoring at the level of single printer ports,
- Support for Microsof, Novel Netware, Unix, Linux systems,
- Open format of database,
- Offline work of terminals,
- Possibility of using two codes on the system’s terminals,
- Support of terminals for any card readers (through port RS232),
- Support for “MS Cluster” environment,
- Integration with Active Directory environment.